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Factors to Bear in Mind During Commercial Removals

There are a whole host of reasons why firms opt to move, and they may not be purely financial ones. For instance, you might have outgrown your existing office and are looking for bigger premises, or you might want to be closer to your customers.

Hamiltons Removals specialise in organising commercial removals to Norfolk, Suffolk and the rest of the UK. We are also equally expert in handling moves to France, Germany and other European countries, plus worldwide destinations including Canada, the United States and Australia. Here is our guide to the factors you should be considering if your business is on the move.

Appoint Someone to Take Charge 

The old saying ‘the devil is in the detail’ certainly applies to office moves. There are so many separate items to consider, you may need to have someone to oversee the whole project to make sure any little but important matters are not forgotten.

If you would like to make the whole process a lot simpler, Hamiltons can provide a dedicated liaison manager. It will be our job to make sure there are no oversights, everything runs smoothly and your company is up and running again as soon as possible.

Even if you do have a professional co-ordinator, it is still important your staff know what is happening and what is expected from them. For instance, they may have to take charge of any personal effects they keep in the office, like photographs. As well as making sure they do not lose any valuable keepsakes, being informed about the move’s progression will also help them feel part of the whole process.

Look After the Technology

In these high-tech times, it is vital that you have your internet connections sorted out. As well as knowing your new destination has the right connections already in place, you need to work out how much of your computer equipment is going to be moved too. You will also need to make sure everything is set up properly and is working at your new workplace.

Keep Copies of Everything

Even the best-laid plans sometimes go awry, so make sure all your computer files are backed up, and that you have copies of all the important paper documents.

It will also help if everything is labelled clearly, following a consistent style. This will mean that everyone, even outsiders, knows what each package contains, who it belongs to, and where it is intended to go in the new office.  This will help to avoid any risk of leaving  something vital behind.

Don’t Forget to De-Clutter

You don’t need to take everything with you when you move premises. An office move represents the ideal time to have a good spring clean, emptying all the old filing cabinets of paperwork which is now out of date.

You could also leave some of your old office furniture behind or dispose of it, and give your new workplace a modern, fresh feel by investing in some new desks and chairs. All of this will cut down on the workload for everyone involved.

Overseas Factors

The further away your new office is going to be, the more you have to think about, and this is amplified if you are moving abroad. As well as the distances involved, you will have to think about how everything is being transported to the new country. Have you got all the paperwork sorted out, not just for your business, but also the right sort of visas and work permits for yourself?

You may also need to think about staff relocations as well, and appreciate that this can be a massive personal upheaval for them. We can combine commercial and domestic moves in one package, which means it will be a load off your employees’ minds, as well as your own.

It can be even more difficult to have an idea of the cost of your move once different currencies are involved. Hamiltons have enjoyed a link-up with Currencies Direct for more than five years. This comprehensive service can sort out all your bank transfers and works out much cheaper than many bank rates.

Storage Solutions

Wherever you are relocating to, it could save you a lot of time and energy if you store some of your company’s items and move them after the big day, at a time which suits you and is less stressful.

We can also provide self storage for some or all of your business’s possessions. We will look after your business-related equipment for whatever period of time you need, until you want them at your new headquarters. This can be arranged abroad as well as in the UK.

Hamiltons Removals also provide a number of other services, including specialist packing and vehicles for larger, fragile equipment, which are ideal for commercial removals to Norfolk, Suffolk and other areas of the UK, plus many European and worldwide locations. If you use us, you can be guaranteed a professional, expert service. Click on the link to find out more about the range of services we can offer you.